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Meetings don’t have to Waste Our Time
In order to make sure that your meetings are both effective and efficient, here are a few suggestions that have worked well.
1. Create and distribute an agenda in advance and be sure that the meeting’s objectives are clearly stated.
2. Begin on time, end on time and stay focused to accomplish your goals.
3. Increase retention by eliminating distractions – require that email and other forms of text messaging be turned off during the meeting and do not tolerate distractions caused by mobile phones – simply turn them off and use voice mail.
4. Respect attendees time – If a person is only needed briefly – no need for them to sit through the entire session.
5. Accomplish the primary objective during the meeting’s allotted time.
6. Use technology. You have a phone, you have your agenda… set the phone to vibrate every 10 minutes so that you have a physical reminder that the meeting needs to move forward.
7. Have a person take notes and follow up with distributing the meeting protocol.
That’s it folks… it doesn’t get much easier than that.